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FDA Guidance on Assessing Overall Survival in Oncology Trials: A DMC Perspective

Overall survival (OS) is the ultimate endpoint — it is easily measured and of the utmost clinical relevance. However, it also takes the longest time to develop and may not be as sensitive to treatment effect as other endpoints. In many oncology studies, for example, alternative endpoints are used, such as progression-free survival (PFS). The hope is that these alternative endpoints are indeed clinically relevant and allow for quicker results with fewer numbers of events and/or subjects needed than a study powered to detect a difference in OS. However, there has been growing concern over the use of endpoints such as PFS.

As a result, the FDA has pondered guidance on how to prioritize endpoints: whether OS or an alternative endpoint should be primary, or both should be co-primary. The FDA has also pondered whether accelerated approval might be permitted using a quicker-developing alternative while waiting for the OS data to mature and (hopefully) substantiate the efficacious results from the co-primary endpoint.

To address this, the FDA has produced the draft guidance “Approaches to Assessment of Overall Survival in Oncology Clinical Trials.”

Here, we will review this document as it pertains to Data Monitoring Committees (DMCs), and provide our own thoughts based on our 30 years of work and thousands of studies.

 

FDA draft guidance: “Approaches to Assessment of Overall Survival in Oncology Clinical Trials”

A key section of the FDA guidance related to DMC activity is the following:

This text reinforces what Cytel has long advocated — more interim analyses, both for futility (and possibly harm) and benefit — and reinforces the independence of the DMC and the group directly facilitating the DMC’s work. Approaches to constructing and implementing interim analyses for OS can be flexible — for example, assessing futility at 50% information fraction of OS, and then assessing both futility and benefit at 75% information fraction.

In addition to the section above, there are other references within the draft guidance for how a DMC or other parties would use and interpret OS data. Some particular references are below:

 

Using and interpreting overall survival data

It is important the DMC understands the operating characteristics of these interim analyses. The analyses might be at a high level in the DMC charter, or more specifically described in the protocol, or study SAP or interim analysis plan (IAP). Translating statistical methodology informally into actual counts is helpful to ensure audiences, including the DMC, understand what the “tipping points” might be. For example, a stopping rule for futility at 50 deaths (with the stopping rule perhaps defined by O’Brien-Fleming or by Bayesian analysis) would helpfully be presented to the DMC that translates to clearly understandable events as a reality check — perhaps the study design and stopping rules might lead to the conclusion that 28 deaths on active vs. 22 deaths on placebo (using reasonable assumptions for timing of events and other aspects of the data) would be the tipping point to trigger futility. This could be informally presented to the DMC at their organizational meeting to ensure the DMC understands the high-level approach and how that might play out in real numbers.

It is also important for the group creating the analyses to communicate to the DMC the uncertainty of early results so that the DMC does not overinterpret. This is especially true in the (theoretic) presence of non-proportional hazards.

 

Overall survival data: A key safety parameter

OS is a critical variable to help the DMC assess the study even outside of formal interim analyses — both as the DMC interprets safety (more deaths on the active arm) and efficacy (fewer deaths on the active arm). Together, this provides a more complete way to assess risk-benefit in the context of other safety concerns. While some sponsors prefer a “safety only” DMC and are hesitant to provide endpoint data, it is typically well understood that, as a key safety parameter, OS data is

Therefore, we typically present a death table to the DMC, and likely two: one summary of deaths for the safety population and one for the randomized population. This is particularly relevant for open-label studies where there might be an imbalance in subjects not treated and therefore not included in the safety population. Note that, traditionally, not all deaths are included in the adverse event (AE) dataset. In many studies, AEs occurring after treatment has finished and/or due to underlying disease might not be captured in the AE dataset.

Cytel also may tabulate investigator-assessed cause of death. (We do note to DMCs the hazards of interpreting investigator-reported causality though. That is part of the reason OS is appealing, as it is immune to the potential biases of ascertaining relationship.) Two treatment arms might have the same number of deaths, but the interpretation of the DMC could be different if there is an excess of deaths due to disease progression on one arm, relative to an excess of deaths due to serious adverse events (SAEs)/toxicity on another arm. It is traditional to also show timing in a table (perhaps deaths <30 days after last dose vs. deaths ≥ 30 days after last dose). The DMC may drill down into the fatal SAEs/toxicity to look for patterns and perhaps make recommendations to mitigate that risk. We have seen examples of excess fatal interstitial lung disease (ILD), fatal COVID-19, and fatal infections on active arms compared to control arms. DMCs in these situations have thought hard about mitigation strategies, as they would for any concerning imbalance in a major safety domain.

A Kaplan-Meier figure of time to death (possibly without any inferential statistics) is also typically presented to the DMC — typically based on the randomized population. It can be important for the DMC to understand the timing of the deaths to help answer questions such as whether most deaths occur early in the study or if there is a differential pattern over time (i.e., crossing curves implying non-proportional hazards) between the treatment arms. The definitions used for programming the Kaplan-Meier figure might not match the exact definitions at end of study if used in a non-inferential way — the censoring rules might be flexible based on the data available (e.g., the choice of whether to censor subjects still alive and in study follow-up at their last known contact, or whether to censor at the data cut-off date). In some situations, especially where OS is the primary endpoint, the sponsor might be hesitant to even show a non-inferential Kaplan-Meier figure of time to death to the DMC outside of formal analyses (if those exist). Nonetheless, the DMC could argue these are needed and, at minimum, are available upon request by the group facilitating the DMC’s discussion.

For formal interim analyses of OS that show inferential statistics (e.g., p-values, hazard ratio, confidence intervals), there would be appropriate effort in advance to ensure that the precise censoring algorithm and inferential statistics specified in in the study SAP are put in place for the DMC review.

 

Oversight on study integrity and interpretability

The DMC has oversight on study integrity and interpretability in conjunction with the sponsor, but it is important to have the independent thoughts of the DMC. In this domain, the DMC may well voice concern if an excessive rate of subjects is being lost to long-term survival surveillance. That would be particularly important if an imbalance in arms is developing for subjects lost to follow-up for long-term survival (as could happen in open-label studies). The DMC might not explicitly state that observation externally, but an imbalanced rate of lost to follow-up would be particularly concerning to the interpretation of OS at the end of the study.

And the DMC may voice concern if OS is the primary endpoint or it is critical to have a certain number of deaths for secondary analysis, but the overall rate of deaths is appreciably lower than expected, which seems likely to extend the duration of the study by years – bringing into question whether the study will be relevant and funded for the additional years needed. The DMC may request current projections (with computed confidence interval) for when in calendar time the expected number of deaths will occur. This can be complicated if the minimum number of deaths is required in a subgroup, and particularly so if the minimum numbers of deaths is in a blinded subgroup (a blinded biomarker population, or in a subgroup of treatments for studies with more than two treatment groups).

The DMC should understand that OS data early in a study is statistically unreliable. And there might even be some expectation for excess deaths early on (if late benefit is expected, in the presence of early toxicity). There might even be the expectation of no OS benefit — there might still be overall value to the new treatment even if there is no difference in OS — if the treatment is less toxic or more easily administered or cheaper.

 

Increasing the confidence of subgroup analysis results

The DMC may rightfully be concerned upon seeing an excess of deaths on the active arm. There are options for the DMC, as for any potential safety concern. One of the first steps traditionally undertaken is to investigate which subgroup of patients is most at risk for the excess death — but with the full understanding of the hazards of subgroup analysis. It is easy for an unwary reviewer to overinterpret the results of subgroup analyses. The DMC should consider factors that increase the confidence of subgroup results when looking for consistency of signal or trying to identify a subgroup that could specifically have some risk mitigation plan implemented:

  • Biologic rationale
  • Larger sample size
  • Consistent findings in other trials
  • Included as a stratification factor

 

Ad hoc interim analyses for OS

If OS is the primary endpoint, and no statistical futility in place but the DMC sees worrisome or neutral trends in OS, the DMC might consider ad hoc analysis of OS for futility. This is usually in the context of excess Grade 3+ AEs or SAEs as well as this OS result. The DMC might see if a lower limit of a confidence interval of hazard ratio (suitably adjusted for the interim nature by using information fraction and perhaps O’Brien-Fleming boundary) excludes 0.9 or lower. Or perhaps the DMC will request the supporting CRO to compute conditional power. We have seen DMC recommend termination or major change based on the totality of the data — largely influenced by neutral or negative OS results. Obviously, it is preferred to simply have pre-planned looks for OS futility.

The DMC might also see amazing benefit of OS, but without any formal interim analysis planned to assess benefit. The DMC could decide that the scientific question has been answered and that it is unethical to continue and therefore alert the sponsor. We have seen this occur and after intense focused discussion between the DMC and sponsor and regulatory agencies the decision was made to move forward towards regulatory approval, which accelerated the regulatory process by years. Clearly, it is preferred to simply have pre-planned looks for OS benefit.

A recent situation involved a relatively high toxicity observed, but the intervention was expected to provide a long-term OS benefit. The DMC decided to recommend halting enrollment in the population with the lowest baseline disease severity. These subjects were expected to have the same rate of toxicity as all groups, but with minimal expected absolute OS benefit.

 

Difficult recommendations

DMCs must make difficult recommendations as PFS and OS data emerge, if PFS is a primary or co-primary endpoint. The DMC should ask for and be provided with (perhaps non-inferential) summaries of both PFS and OS. DMC recommendations are challenging if results are discrepant. Most common would be an interim analysis of PFS for benefit that crosses a boundary for benefit, but OS results are extremely immature or neutral or perhaps even in the negative direction. The DMC hopefully has the flexibility to explain the context of the situation to a senior liaison at the sponsor for discussion if the study should continue and obtain additional valuable OS data to help answer questions about OS more precisely. This is particularly problematic if there is a discrepancy between investigator-provided PFS and blinded independent review committee (BICR) PFS, or a delay or unavailability of BICR data to the DMC.

Controversies exist when the co-primary endpoint achieves full statistical information before OS does and deciding what the DMC’s role is at the point, and after that point in time. In some situations, the DMC’s obligations for oversight of the study conclude once PFS has completed. The sponsor (perhaps the full study team, or a subset of the study team, or a separate team) becomes unblinded to final PFS (and likely interim OS), and oversight for safety of ongoing patients during continued OS surveillance is undertaken by the sponsor. The assumption is that unblinding and knowledge of PFS results will not bias the ongoing OS collection. However, if results of PFS are impressive and that knowledge becomes public, that might impact behavior that affects future collection of OS — especially in an open-label study.

Therefore, many DMCs have argued that the DMC should still be involved in oversight of OS even after final analysis of PFS — perhaps in conjunction with making sure that the final PFS results are handled very securely and led by DMC and not sponsor personnel. The value of this approach is that the continued OS is not impacted by patients, sites, or general sponsor team knowledge of the PFS results or interim OS results. The DMC can take the lead on communicating final PFS results and perhaps interim OS results to a small group within the sponsor or perhaps (with agreement from all parties) directly to regulatory agencies.

 

Final takeaways

We believe, and the FDA agrees, that DMC access to overall survival results can be critical to the DMC’s remit. Hopefully, DMC members will insist on receiving the outputs that meet their needs, which could include either non-inferential or inferential analyses of overall survival; CROs will be able to create the outputs needed in an accurate and timely way; and sponsors will trust DMCs to act responsibly with the outputs provided to them.

 

Interested in learning more?

Download our white paper, “DMCs for Oncology Studies”:

Regulatory Guidance on Patient-Centric DMC Risk-Benefit Assessments

Data Monitoring Committees (DMCs) review unblinded clinical trial data and issue recommendations on trial conduct to designated sponsor liaisons empowered with decision-making authority. As an advisory group, a DMC is empaneled by a clinical trial sponsor to safeguard trial participants and ensure the scientific integrity of a trial.

To best support the DMC, sponsors should provide access to benefit summary data so the DMC can make informed recommendations based on risk-benefit at each DMC data review meeting. However, DMCs are often only provided with benefit summaries upon request. This informs the sponsor that the DMC has a concern about risk/benefit, which in the presence of no benefit data, implies that there is a safety concern.

Here, we discuss relevant regulatory guidance regarding risk-benefit assessments conducted by DMCs and the importance of providing appropriate benefit summaries by default to best protect trial integrity and the safety of trial participants.

 

Regulatory guidance on DMCs in clinical trials

The FDA, EMA, and CTTI all give some guidance on DMCs assessing risk-benefit. These organizations all suggest that data that describes patient benefit should be considered when evaluating an intervention.

 

FDA:Use of Data Monitoring Committees DMCs in Clinical Trials”

This draft guidance is intended to help clinical trial sponsors determine when a data monitoring committee (DMC) would be useful for trial monitoring and what procedures and practices should be considered to guide their operation.1 Regarding risk-benefit assessments, the guidance states:

  • “In order to adequately assess the benefits and risks of an intervention, the DMC should evaluate safety data within the context of the intervention’s efficacy, such that the DMC should have access to safety results as well as comparative efficacy results.”

 

Regarding oncology studies, the guidance adds:

  • “DMCs can provide the specialized expertise … for oncologic therapies with highly specific targets and potential serious risks (e.g., biological products for genetic targets, immunotherapies).”

 

FDA:The Establishment and Operation of Clinical Trial Data Monitoring Committees”

This final FDA guidance is also intended to help clinical trial sponsors determine when a DMC may be useful for study monitoring as well as how these committees should operate.2

At formal interim analyses, the guidance notes, risk-benefit should be considered along with formal statistical boundaries:

  • “The data on effectiveness may be very strong, with a stopping boundary having been crossed, but emerging safety concerns may make the benefit-to-risk assessment non-definitive at that interim review.”
  • “If the interim data suggest that the new product is of no benefit—that is, there is no trend indicating superiority of the new product—or that accrual rates are too low or noncompliance too great to provide adequate power for identifying the specified benefit, a DMC may consider whether continuation of the study is futile and may recommend early termination on this basis.”

 

European Medicines Agency: “Guideline on Data Monitoring Committees”

The EMA’s guideline highlights the key issues involved when sponsors include DMCs as part of their trial management.3 Regarding safety monitoring, the guidance notes:

  • “In most cases, safety monitoring will be the major task for a DMC. Even if the safety parameters monitored are not directly related to efficacy, a DMC might need access to unblinded efficacy information to perform a risk/benefit assessment in order to weigh possible safety disadvantages against a possible gain in efficacy.”

 

CTTI: “Recommendations: Data Monitoring Committees”

The Clinical Trials Transformation Initiative (CTTI),4 the public-private partnership co-founded by Duke University and the FDA, offers the following recommendation:

  • “DMC members should be independent of the trial sponsor and should be provided with adequate resources and flexibility to perform their role of assessing benefit-risk (e.g., performing ad hoc analyses as needed, having full access to accumulating unmasked study data).”

 

Providing appropriate benefit summaries

Common benefit summaries include data around how the patient feels, functions, or survives and does not necessarily imply formal inferential efficacy summaries. In oncology, for example, benefit data are commonly overall tumor response data or overall survival data without inferential summaries. In fact, overall survival data in oncology studies plays a key role in risk-benefit assessment if an investigational product is not performing as expected.

Sponsors can best support DMCs with access to appropriate benefit summaries before requests for such summaries become informative, discussing with the DMC in advance what data would be especially useful for them to have beyond the standard safety profile.

 

Final takeaways

DMCs should be provided with benefit summaries from the outset. Providing the benefit summaries by default ensures that the DMC’s recommendations are timely since the DMC doesn’t have to wait for the additional summaries to be provided, which protects participant safety. Providing the benefit summaries by default also ensures that sponsors are not informed that there is a safety concern when the DMC asks for additional summaries, which protects trial integrity.

 

Interested in learning more?

Join Becky Gatesman and Emily Woolley for their upcoming webinar, “Patient-Centric Risk-Benefit Assessments by DMCs” on Wednesday, December 3 at 10 am ET:

Career Perspectives: A Conversation with Joe Maginnity

In this edition of our Career Perspectives series, we had the pleasure of speaking with Joe Maginnity, Biostatistician II at Cytel. With a background in biological sciences, Joe shares insights into his professional journey, the collaborative nature of his role as a biostatistician in Data Monitoring Committees (DMC), and how biostatistics is evolving alongside advances in AI and machine learning. He also reflects on the importance of communication, remote work strategies, and the value of maintaining balance beyond the screen.

 

Can you give us a little background on your career so far? What inspired you to pursue a degree in biostatistics and a career as a biostatistician?

After graduating with a degree in Biological Sciences from the University of California, Davis, I originally considered pursuing a career as a physician, but ultimately discovered the great field of biostatistics. I wanted to apply both my knowledge of medicine and mathematics and biostatistics was the perfect fit. I graduated from the Ohio State University with my MS in Biostatistics in 2020 and was hired by Cytel in March 2021 as a Biostatistician I. The following year, I was promoted to Biostatistician II. Over the past four years, I have grown into a more independent role within the DMC and have been the lead biostatistician on multiple projects.

 

Can you walk us through what a typical day looks like in your role? What kinds of tasks do you usually focus on, and how closely do you work with clients?

I am based in Seattle, Washington, and my clients range from all over the United States and Europe. I usually start my workday early to stay in contact with clients in Europe, with the remainder of my morning reserved for meetings. Then I arrange my day around my high priority work. In addition to daily tasks such as QC reports, report deliveries, and minutes reviews, I also attend DMC meetings, working very closely with clients beforehand to ensure everything runs smoothly and all bases are covered.

 

Are there any common misconceptions about being a biostatistician in clinical trials?

I think a common misconception is that biostatisticians only work on data analysis and statistics. However, to be a successful biostatistician in clinical trials, communication is very important. It is a huge part of this job. You have to complete many time-sensitive tasks to ensure that you are producing high-quality deliverables and providing insightful statistical knowledge for many different clients. Without the ability to communicate effectively and perform tasks in a timely manner, you would not be able to execute the tasks required of a biostatistician here.

 

What makes for a successful collaboration between statisticians and other members of a clinical trial team?

Successful collaboration is built primarily on great communication. Having a complete understanding of what work is being expected from us and being able to communicate with the clinical trial team when we are in need of more clarification or in need of some more statistical insight goes a long way. I always try to be as communicative and clear as possible with all the clinical trial teams and DMC I work with in order to build a strong and successful partnership.

 

In your thesis research, you used machine learning methods and statistical model building. How do you see the role of biostatistics evolving in the next 5–10 years, especially with the increased use of AI and machine learning?

I think in the next 5–10 years, biostatistics will likely become more intertwined with AI and machine learning, leading to new biostatistics roles and the redefinition of existing ones. The increasing demand for AI-powered tools and data analysis will most likely require biostatisticians to expand their expertise in these areas. This includes using AI to improve risk prediction, identify patterns in large datasets, and personalize treatment plans. In using machine learning, biostatisticians may become more proficient in analyzing complex data and making statistical predictions.

 

As a remote employee, how do you maintain a healthy work-life balance? What strategies work for you, and do you feel supported by Cytel in this regard?

My home is my office, so I enjoy creating a fun workspace that keeps me motivated and focused. I have a standing desk where I do most of my work, and it is located next to my record player. Throughout the day — when I am not in a meeting, of course — I like to listen to different types of records, as it requires me to take breaks when one side of a record is done playing. It helps me stay focused while also reminding me to take small breaks away from the computer screen.

By being remote, I am also allowed the privilege of working while I am traveling. This has allowed me to visit friends and family in many different cities while saving up vacation time for when I want to travel, but not work. I feel very supported by my manager and team. I just need to give them enough notice of where I may be working remote from, especially when the time zones are much different.

 

What are your main interests outside of work?

Being in Seattle, there are so many amazing activities in this lively city. I really enjoy going to live music concerts. I probably attended 50 concerts last year alone! I also enjoy baking for my friends — and they all enjoy eating baked goods, especially my chocolate chip cookies. Seattle also has many different record stores, and I like browsing all their different varieties of music. And as you may have noticed earlier, I especially love traveling, both within the United States and internationally. I recently visited Japan, and this summer I plan to travel to Europe for 6 weeks, visiting places like London, Dublin, Oslo, Copenhagen, and Amsterdam.

 

Finally, what’s one piece of career advice you wish you had received earlier?

Set boundaries early and stick to them. I give 100% of myself when I’m at work, and I give 100% of myself to me, my family, and friends after work.

 

Ten Key Components to Maximize the Value of the DMC

Data Monitoring Committees (DMCs) review data from ongoing clinical trials and make recommendations based on risk-benefit and other criteria — they are an essential component to help protect the safety of current and potential patients. However, while the ethical benefits of including a DMC are well-discussed, less so are the financial considerations of DMCs. These financial considerations consider both the overall cost of the DMC and the potential savings of early stopping or other information learned earlier to help improve the likelihood of success of the study, or success of other studies within the clinical program.

Implementing a DMC is low-cost relative to the overall cost of the study and yields significant value. There is even more value when stopping guidelines are thoughtfully put in place. Additional value is found with forethought to the DMC and the groups supporting the DMC and the processes in place for DMC review. So, while acknowledging there is a cost to having a DMC, the DMC is certainly no place to skimp — it is well worth the cost, and the components below will show the areas to ensure that the cost of the DMC is value-added to the clinical program and doesn’t go to waste.

For some studies, the DMC is like an insurance policy. If results are not as expected, the DMC protects against excess patients being put at risk, or money being spent on continuing a study where the answer is already clear. In both cases, we want a good insurance plan — a high-quality DMC and high-quality support of the DMC so that the assessments can be performed to serve as that insurance.

Below are ten key components of the cost-effective DMC:

 

1. Stopping guidelines for overwhelming efficacy

More frequent use of stopping guidelines can allow for earlier stopping of the study, resulting in cost savings. Even if there is a decision to continue the study in order to allow more information to be gathered (perhaps with subjects crossing over to the investigational arm), a result of overwhelming efficacy mid-study could allow for extra months or even years of acceleration to the marketplace.

 

2. Stopping guidelines for statistical futility

More frequent use of stopping guidelines for statistical futility would greatly improve the efficiency of clinical research. In the context of many studies, if there is no observed benefit at, say, three-quarters of the completion of the study, there is limited value in the expense of continuing the study to completion. Too many studies don’t have stopping guidelines for futility in place. Stopping a study for statistical futility saves time, money and potentially enrollment if enrollment is still ongoing at the time of the analysis. Appropriately recommending stopping for statistical futility not only has a benefit on savings within the study or other studies being conducted in parallel within the clinical program but also allows for reinvestment of resources to other studies — perhaps conducted more precisely given the information gained from the stopped study.

 

3. Stopping guidelines for safety and informal futility

Even if there is no guideline for statistical futility, there is still value in providing the high-level context of the study to the DMC and using them as a partner in clinical development. There are many situations where — with relatively mature data — there is a slightly higher rate of toxicity in the investigational arm, and it is fairly apparent to the DMC that there is no or only minimal efficacy. Each aspect alone might not be compelling enough to recommend stopping, but in combination with a comprehensive review of the data, there may be sufficient evidence that there is no future for a regulatory pathway to approval.

Providing high-level guidance to the DMC and supporting them to use the totality of data (perhaps aided by additional outputs to the DMC such as conditional power or non-binding futility bounds) can result in appropriate recommendations to stop early in such situations (to be reviewed and likely — but not necessarily — endorsed by upper management at the sponsor), resulting in cost savings. Some sponsors have criticized the DMC at the end of a completed study for not making a recommendation for early stopping when the answer was clear, but the sponsor also did not proactively give guidance in the charter or at earlier DMC meetings about the context of the study in terms of regulatory and other corporate concerns.

 

4. DMC membership

Early on the DMC process, the decision will need to be made on how many DMC members are empaneled. The smaller the group, the cheaper the payments to the DMC. But there will need to be sufficient expertise within the DMC to fully evaluate the data that they are reviewing. Having DMC members with extensive past DMC experience could increase the cost, but that experience is likely well worth it. That being said, having a range of DMC experience within the DMC can work well. The DMC can also — especially prior to the first DMC data review — act as another group of key opinion leaders to help give insights into the study design and protocol review. That early insight could help the eventual results be more obtainable and compelling to the clinical community.

 

5. DMC payment structure

DMC members are paid for their efforts using fair-market rates, which are determined at an individual level based on role and experience. The decision will also need to be made whether members are paid hourly or per-meeting. In addition, payment for atypical reviews — such as offline reviews or in-person meetings — may also need to be considered.

 

6. Frequency of DMC meetings

More frequent DMC meetings will cost more — both from DMC payments, but also from the CRO’s and sponsor’s time needed to support the DMC review. So, the balance must be made between sufficient cadence to ensure the safety of study participants as the data evolves and incorporate any formal interim analyses of efficacy, while not exhausting resources by having too frequent meetings. A thoughtful approach will give the most value — for example, conducting meetings more frequently early on if enrollment is rapid and there is not much information on the safety profile, and less frequent meetings later in the study after enrollment is complete (and perhaps even treatment is completed) and subjects are in long-term follow-up. Or perhaps based on accrual of endpoints, or accrual of specified patient-years of follow-up.

 

7. Data used for DMC review

The data used as input for the DMC will not be as clean or complete as expected for final analysis. Derivations used for final analysis (such as visit windowing or date imputations) may not be needed for standard DMC outputs. The use of formally created ADaM datasets also may be overkill for DMC reporting. The DMC is focused on major issues of safety. Aspects of the data that only would change results on the margins may not be worth the effort to implement. (This does not apply to formal interim analyses the DMC might be asked to review.)

Implementing a DMC also can serve to stress-test and accelerate data and programming that would be used for the final analysis. Having a DMC review every four months (as an example) ensures that data management vendors are actively ensuring that extracts can be made at the necessary level of completeness and cleanliness. The sponsor and groups facilitating DMC work can check for gross inconsistencies and outliers that may not have been triggered for queries in the data. The DMC or group facilitating the DMC work may even specifically check randomization and kit lists for issues or inconsistencies that might be invisible to queries by the sponsor internally. Particularly for complicated randomization schemes, an early review by the DMC could be invaluable as the one external group to ensure that is successfully implemented before the study is too advanced the damage is irreversible. In a similar way, the DMC could review other restricted data (e.g., PK data, biomarker data) to ensure that no obvious issues are seen that would impact the validity of the study, but which would only be discovered otherwise at the end of the study.

 

8. DMC programming model

There are numerous models for how the group facilitating DMC activities (the statistical data analysis center, SDAC) can generate the outputs for the DMC. The SDAC can receive raw data and create programs to generate outputs. The SDAC could receive SDTM or even ADaM data and use that to generate outputs. The SDAC could receive programming from the sponsor or another CRO and use that to generate outputs (after splicing in the randomization assignment). The cost of the SDAC might change depending on the model used, but the overall expense for the study may not be all that different.

 

9. Outputs for DMC review

Careful consideration should be made of the tables, listings, and figures (TLFs) the DMC receives. There is a natural desire to leverage TLF programming that will eventually be used for the final analyses and use those for the DMC. However, the outputs for the DMC should be carefully designed for their use. Even if the TLFs for final analyses are available (not a certainty since the DMC may meet relatively quickly after enrollment starts), these are likely not truly what the DMC needs. An SDAC with focused experience in DMCs will be able to give guidance on the set of TLFs most appropriate and appreciated by the DMC. Depending on the situation, the DMC may be able to provide value to proposing protocol amendment or other actions to expand the benefit or rescue the value of the clinical trial. That needs to be carefully considered since advice from the DMC can be considered unblinding (for randomized, blinded studies) and therefore introduce bias. But in some situations, the DMC can provide advice mid-study to senior study leadership, which will not introduce bias, or is judged not to be excessive bias.

 

10. Program-wide DMCs

In many situations, a DMC will oversee multiple studies within a clinical program. This does lead to efficiencies. Generally, the programming effort is easier — assuming that the set of TLFs and the input data is fairly consistent across the studies. There likely will be fewer DMC meetings (although perhaps longer and more complex), assuming the DMC reviews multiple studies at each DMC meeting. Requested updates to TLFs or recommended minor action items will also be more efficient with only one DMC asking for consistent changes across the studies, rather than divergent (possibly inconsistent) requests from multiple DMCs. Having a program-wide DMC may also make it easier for the DMC to observe global trends and act accordingly to generate appropriate recommendations to stop or alter the entire clinical program efficiently.

 

 

Axio®, a Cytel Company, has supported clients in the planning and management of more than 1,000 Data Monitoring Committees in all major therapeutic areas — making us one of the foremost companies in this field. Our experts can help ensure that the key aspects of the DMC process run smoothly, while considering efficiencies that can lead to a more cost-effective DMC.

 

Interested in learning more?

Watch David Kerr’s on-demand webinar, “Maximizing the Value of the DMC: A Cost-Effective Approach to Safeguarding Clinical Development”:

The Ethics of Artificial Intelligence in Clinical Development

If nothing else, the concept of artificial intelligence is polarizing — opinions on the topic tend to be very strong. While there are many subtleties in the viewpoints, they generally fall into two camps. The first consists of early adopters and technophiles who are practically buzzing with excitement about AI’s potential impact. The second camp is, to put it mildly, a bit more hesitant. Due to myriad reasons, they are reluctant — often antagonistically so — to place their trust in a computer system.

As someone who would place themselves in a more neutral position, I can’t help but feel that both sides are correct, at least to a certain degree.

 

Rapidly evolving AI tools and their potential impact on the industry

AI and other predictive modeling and analytics tools have reached a point of sophistication where it is obvious they have the potential to provide tremendous value. At the same time, we have seen the potential for technology used poorly to have a catastrophic impact where it was originally intended to help. Given our roles within the life sciences and healthcare industries, we must proceed with care — every action, or inaction, carries real consequences to the health and well-being of people worldwide.

As technology becomes more accessible and affordable, the drive for adoption will only grow. At the same time, we are seeing change and growth at an unprecedented rate, with advances emerging faster than most of us can realistically grasp. The reality is that we may never have a simple answer that will guide our actions, in fact the questions will likely only become more complex and challenging as we move forward.

This doesn’t mean we don’t have an obligation to ask these questions, nor does it allow us to walk away simply because it’s too difficult. Instead, we must challenge ourselves to be more thoughtful, responsible, and foster an open dialogue about the path forward for our industry. Regardless of your opinion, it is important we all engage on this topic. Each of us brings unique perspectives and value — whether by raising overlooked concerns or clarifying terms like AI, which often become loaded with a connotation outside their form.

 

Critical conversations on the future of clinical development

Considering all of this, I invite you to join me on March 25, 2025, at 10 am ET for what I hope will be the first of many conversations about the ways data and analytics are disrupting our industry. In this live discussion, I will be joined by Allie DeLonay from the Data Ethics Practice at the SAS Institute to discuss the ethical use of artificial intelligence — both broadly and considering some of the nuances unique to clinical development.

Ten Key Qualifications for Independent Statisticians Reporting to the DMC

We previously discussed who participates on a Data Monitoring Committee (DMC), which is an independent group of experts who make recommendations based on reports received on interim study data. The DMC typically includes at least two clinicians and one statistician who contribute to the decision to recommend stopping, modifying, or continuing the study.  

The Statistical Data Analysis Center (SDAC), which creates the by-arm reports reviewed by the DMC, is typically represented by at least one independent statistician and this SDAC statistician is an intermediary between the sponsor and the DMC.  

Here, we discuss the critical role of the independent SDAC statistician and the essential qualifications needed to successfully fulfil this purpose. 

 

Independent SDAC statisticians: An intermediary between the sponsor and the DMC

This SDAC statistician is not a voting member of the DMC, but nonetheless plays a key role in the success of the DMC. The SDAC statistician facilitates the efforts of the DMC by preparing and presenting summary data, taking care of meeting logistics, and so on.  

SDAC statisticians need “hard skills” such as expertise in biostatistics, experience with clinical trial data, DMC experience (including handling and interpreting possibly immature data that is not fully cleaned), and knowledge of the study protocol. But it is essential that they also have the right “soft skills” for this role.  

Next, we highlight 10 key qualifications — less technical, but no less essential — for SDAC independent statisticians. 

  

Ten key qualifications for independent SDAC statisticians

1. Deferential

SDAC statisticians are expected to be respectful during the proceedings within a DMC meeting; they are not voting members and should not editorialize regarding the data or try to sway the DMC. They should be mindful of the process and maintain due decorum.

2. Assertive

Data Monitoring Committees are very sincere and serious about their role in clinical trials. However, there can be digressions during a discussion. It is expected that SDAC statisticians be assertive to get the discussion back on track when necessary, so that the DMC is able to make a recommendation.

3. Confident

The SDAC statisticians need to be confident in their conduct or at least have the appearance of confidence during the proceedings. They should clearly lead the DMC through the agenda topics and the discussion of the DMC report and clearly explain the data and the expectations of everyone involved. If the DMC is struggling with the DMC process or how to form an appropriate recommendation when faced with a tricky situation, the SDAC statistician can suggest what has been done by other DMCs in similar circumstances.

4. Discrete

When discussing DMC activities with the study team, the SDAC statistician needs to maintain a neutral stance. Communication style or content should not be suggestive of privileged DMC information or unblinded study status. This risk can be mitigated by planning as much as possible in advance — for example, asking key questions prior to unblinding (especially formal interim analyses) to ensure the SDAC statistician doesn’t have questions after unblinding that appear to be providing too much information to the study team.

 

5. Tech savvy

In today’s tech age, it is essential for SDAC statisticians to understand how to effectively manage virtual meetings and give tech support to struggling attendees, many times while multi-tasking.

 

6. Quick-thinking

If asked a question, SDAC statisticians must determine if they can answer immediately or need to defer on answering. (Answer immediately if 100% sure. If uncertain, propose a time when the information can be provided.) SDAC statisticians must take care to ensure that their responses are not informative to the sponsor.

 

7. Diplomatic

SDAC statisticians must be diplomatic in their approach, especially for the study team and DMC interactions. There can be differences in approaches between the sponsor and the DMC, and the SDAC statisticians are expected to serve both groups (while foremost protecting the patients and the study integrity).

 

8. Collaborative with the DMC

In their proceedings with DMCs, SDAC statisticians may repeat or rephrase a DMC request to confirm it is really understood. They may suggest options that address the request and are practical to implement. SDAC statisticians should strive to provide the DMC with what is needed to make an appropriate recommendation including potentially offering alternative solutions that achieve the same goal, while minimizing strains on resourcing from both the SDAC and study team.

 

9. Understand the pain points

SDAC statisticians need the ability to read body language at in-person meetings and, more challenging, read emotions over the phone. It is essential to detect and comprehend DMC members’ frustration and pain points to adjust the flow of the meeting or other activities appropriately.

 

10. Good communication skills

The SDAC statistician should be able to record and disseminate precise minutes and draft appropriate professional emails. SDAC statisticians are expected to work and communicate as part of a cross-functional team from the SDAC to support DMCs. Excellent English speaking and listening skills (understanding global accents) can go a long way in successful collaborations the world over. 

 

Axio, a Cytel Company, has supported clients in the planning and management of more than 1,000 Data Monitoring Committees in all major therapeutic areas — making us one of the foremost companies in this field. Our staff members are highly trained to serve as independent statisticians for DMCs, and we apply this expertise and deep DMC experience to provide turnkey solutions for monitoring patient safety and ensuring trial integrity. 

 

 

Interested in learning more? Watch our recent webinar “Effective DMCs for Oncology Studies”: 

What it Takes to Be a DMC Member

Data Monitoring Committees (DMCs) are groups of independent experts who periodically receive (by-arm) reports created by an independent Statistical Data Analysis Center (SDAC) using interim data from ongoing studies. The primary role of the DMC is to help protect the safety of the current and prospective patients in the study through assessment of risk/benefit. They do so by making recommendations about the continuation of the study they are overseeing based on their best judgment and in accordance with guidelines specified in a DMC Charter.

 

Who are DMC members?

DMC members are typically independent from the sponsor of the study. They are generally practicing physicians at academic centers or professors in statistics or biostatistics departments. They may be retired, and no longer licensed to practice (but they should not be debarred from clinical practice or participation in clinical research).  As a group, they have experience in the disease being studied, available standard of care, expected side effects from the experimental treatment, clinical trials, responsible health authority guidelines and practices in the relevant regions, and the statistical methods to be used in the study.

 

What does it take to be a DMC member?

While DMC members will have a range of expertise, here we highlight 10 key qualifications important for all DMC members.

 

1. Range in DMC experience

Clinicians on the DMC are expected to have many years of experience treating patients with the disease and its complications. The statistician on the DMC is expected to know the statistical approaches used in the study, both for the final analysis as well as any interim analyses. All DMC members should have at least some experience with the clinical trials process, perhaps by being part of an investigative site for previous studies or doing the statistical analysis of other clinical studies.

There can be — and should be — a range of DMC experience. There should be experienced DMC members (with one of them being the DMC chair), but there is also a need to mentor and grow future DMC members. Therefore, it is also reasonable to have a member with very limited (or no) DMC experience.

 

2. Geographical representation

Many clinical studies are conducted worldwide, or at least in multiple geographic regions. It is valuable that local knowledge is represented in the DMC. For example, if a study is enrolling half the subjects in the Asia Pacific region, it would be advisable to have a DMC member located in that region or who is at least knowledgeable of the standard of care in that region and the possible impact of region-specific baseline characteristics and physiology on treatment effect.

 

3. Independent and open to disclosure

DMC members should be independent. That is not just financially independent, but they should also be intellectually, professionally, and regulatory independent. This may be difficult to assess. For example, one might question the independence of a DMC member who went to medical school with the CMO of the sponsor of the study and is still meeting socially, or who is working at an institution that is a participating site for the study.

DMC members should be open to disclosing potential conflicts of interest when being selected as a DMC member and any that arise during the study. These could be other DMC activities (perhaps with the same company, or a competitor), consulting activities (again, perhaps with the same company, or a competitor), and changes in employment. Note that not all potential conflicts will be significant enough to cause the removal of a DMC member.

The combination of both being independent and openly disclosing are important aspects of reassuring external groups (e.g., IRBs and regulatory agencies) of the integrity of the DMC process.

 

4. Discrete

When discussing topics with the study team, DMC members need to maintain a neutral stance and not give away their inclinations by way of their body language or how questions are asked or answered. It is essential that the DMC does not convey any sense of by-arm results unintentionally.

Confidentiality of the DMC is key. No other group has this highly important by-arm data. The DMC must make sure that any files received are kept confidential. And the DMC must remain tight-lipped if chatting formally or informally with anyone, for example at scientific conferences or with work colleagues. Even side discussions between individual DMC members are discouraged. It is preferred that all DMC discussions take place formally in the DMC meeting with quorum established and where formal minutes are taken.

 

5. Tech savvy

DMC members must understand how to effectively participate in virtual meetings using various platforms (e.g., using video, muting themselves, “raising hand,” etc.). The SDAC typically will also provide a portal to access documents for review for DMC meetings and the DMC members should be comfortable accessing, editing, and uploading. Similarly, using an electronic signature may be needed by the DMC Chair or the full DMC. In the future, there could be more use of interactive tools for data review provided directly to the DMC or facilitated by the SDAC reporting statistician that could require other technical skills.

 

6. Responsive

The SDAC will send documents for review (e.g., DMC charter, meeting minutes) and expect relatively quick (several business day) turnaround from the DMC. Similarly, the SDAC typically will send scheduling polls and expect quick turnaround on those. Sometimes potential DMC members who otherwise would be excellent DMC members (perhaps key opinion leaders) are too busy to attend to these mundane but important logistic requests.

More critical, if an emergency comes up in the study (for example, a death in a study where no deaths were expected) there might be a need for an immediate review by the DMC and perhaps an ad hoc DMC meeting within a week. If it is generally impossible to get time on a DMC member’s calendar with less than a month of advance lead time, then perhaps that person would not be appropriate to have on the DMC.

 

7. Serious and focused

It is expected that the DMC members will take their role seriously and invest the proper time in it. When materials are provided by the SDAC a week in advance of the meeting, the DMC members should make sure that they dedicate sufficient time in advance to be prepared for discussion. It is important that each DMC member attends the full duration of the DMC meeting without last moment cancellation or early departure unless truly an emergency arises.

The DMC must take the discussions seriously — weighing risk/benefit of the current and prospective patients. The DMC also may enter into serious discussion to assess over- vs. under-reacting to imbalances in events. It requires deliberate thought to do this — assessing risk/benefit, while acknowledging the uncertainty of data that is developing in the ongoing study.

There is a limited time for DMC meetings. It is important that the DMC not get overly off topic on matters that are not core to their responsibility to form a recommendation that will help protect the ongoing safety of current and potential patients. A DMC member might ponder “wouldn’t it be interesting to get this new table at the next meeting” or “what if the final analysis used this new statistical method I developed,” but that could be distracting from the primary purpose of the DMC.

 

8. Thoughtful review of groups vs. individuals

Some less experienced DMC members fall into a trap of envisioning themselves as the treating physician in individual cases — for example, asking why certain tests were or were not done, or why it was deemed related or not to the experimental treatment. Looking at individual cases in detail can sometimes be appropriate in smaller, earlier phase studies, or when the event (e.g., SAE, death, or SUSAR) is particularly surprising or severe. But for most later phase studies, the value of the DMC is looking at group differences and the DMC is encouraged to focus on those results which are uniquely available to the DMC via the SDAC.

The DMC should certainly look carefully at the group comparisons. But the DMC must also be aware — perhaps aided by thoughts from the DMC statistician and the SDAC reporting statistician — of the hazards of multiple comparisons. If the DMC report has 200 pages, with thousands of comparisons in total, there will assuredly be some “interesting” imbalances that are the result of chance alone. It is one of the trickiest aspects of DMC review to decide how to evaluate imbalances knowing that some might be a result from repeated looks at many, many comparisons. Similar caution is needed to assess the credibility of heterogeneous subgroup results.

The DMC must understand that interim data is used for reports, and it is unrealistic to assume perfectly clean data and perfectly clean outputs will be available. This adds to the difficulty of reviewing these outputs, and again shows the need for an experienced DMC member to be present.

 

9. Actively participating (and listening)

Even if the DMC member is responsive and has reviewed material in advance, it is important that the DMC member share their thoughts during the meeting. DMC membership is usually 3–5 members, and assuredly each member will bring unique experiences and reactions, but that is useless unless the rest of the DMC hears those thoughts. Hopefully the DMC chair or the SDAC reporting statistician can help elicit feedback from all DMC members, even if hesitant to speak up. Even DMC members that speak up must also be good listeners to what the quieter members have to say.

More questions than answers may arise in the DMC’s deliberations. Collectively, the DMC needs to be able to reach a consensus as to whether it has adequate information to make a recommendation, or whether additional data or additional analyses of existing data are needed.

 

10. Authoritative (but collaborative)

The DMC should (collectively) set the tone for what materials they receive and how the DMC meetings proceed. For example, less experienced sponsor study teams might go into detail in an open session on every SAE, which has occurred (using slides that were available prior to the meeting), thinking that is helpful to the DMC. The DMC should feel empowered to redirect the sponsor’s medical monitor and emphasize that the limited time of the DMC meeting would be better spent in closed session and just check to see if the DMC has any questions on particular SAEs based on their pre-review of the materials.

Similarly, if the DMC is not getting statistical outputs in the way they want, they should feel emboldened to request new or improved outputs from the SDAC. That is particularly true if the DMC is being provided outputs that are initially more suited for final analysis of the study, but not fine-tuned for the purposes of DMC review (e.g., initially thousands of pages of outputs but lacking any useful figures).

The DMC charter will specify the DMC’s responsibility on many matters. It is important that the DMC advocate at an organizational meeting on aspects they feel are important, such as having full access to treatment assignment from the outset (Active vs. Placebo, instead of A vs. B), having access to efficacy data upon request even outside of formal interim analyses, and the use of non-binding assessments based on totality of data rather than binding assessments for those formal interim analyses.

 

Axio, a Cytel company, has supported clients in the planning and management of more than 1,000 Data Monitoring Committees in all major therapeutic areas — making us one of the foremost companies in this field. We additionally can help locate experienced DMC members who have both the “hard” and “soft” skills for a successful DMC experience.

 

Interested in learning more?

Watch our recent webinar “Effective DMCs for Oncology Studies,” featuring David Kerr, Kent Koprowicz, and Bill Coar:

Understanding the Critical Role of DMCs in Oncology Studies

In clinical research, particularly within oncology, Data Monitoring Committees (DMCs) play a pivotal role in ensuring the integrity and safety of clinical trials. With the high volume of oncology studies and the extensive use of DMCs in these trials, it is essential to understand the specific nuances and challenges these committees face. Here, I provide an overview of the critical aspects of DMCs in oncology studies.

Read more »

Data Monitoring Committees for Phase 1 Clinical Trials

Data monitoring committees (DMCs) review data from ongoing clinical trials to make recommendations regarding trial conduct based on risk-benefit and other criteria, and are an essential component to ensuring the integrity and safety of many clinical trials. While DMCs have most commonly been employed in the context of late-stage randomized clinical trials, we have also seen DMCs used for early-stage non-randomized clinical trials, including in Phase 1 studies.

Here we discuss unique aspects of DMC process for Phase 1 clinical trials.

 

Phase 1 clinical trials

Phase 1 studies are usually the first clinical trials in humans and are intended to learn about safety and identify the side effects resulting from a new treatment. There are many types of Phase 1 studies — some can include healthy participants, while others may include patients with a particular disease under investigation. Depending on the potential risk to patients, a Phase 1 trial may enroll small numbers of subjects and have extremely careful oversight of each person enrolled, when compared to the oversight in larger, later phases of clinical trials.

Studies that require such careful oversight may rely on a DMC to ensure the safety of patients is not compromised. For example, consider an oncology setting where the intent is to identify the maximum tolerated dose (MTD) of a new therapy. A common (but not universal) approach is that these MTD Phase 1 studies do not randomize subjects, whereas larger, later phases are likely to do so (e.g., employing randomization so that half the subjects are on the new treatment, and half receive established standard of care). Instead, these Phase 1 studies initially enroll a small cohort (perhaps 3 or 6 subjects) at a very low dose of the investigational treatment. These subjects are assessed for dose-limiting toxicities (DLTs). Based on specified criteria, another cohort might be enrolled at a lower dose, the same dose, or a higher dose. This process is repeated until the MTD is found that has acceptable toxicity while likely also being a therapeutic dose that will improve the condition under investigation. Other information is also obtained in Phase 1 studies that may not be collected in later studies, for example, more detailed data on drug-drug interactions (DDIs) and PK/PD (pharmacokinetics/pharmacodynamics) to see what the body does to the drug, and what the drug does to the body.

The decision on whether subjects have met the specific criteria for a DLT, and the decision on what dosing level to use for the subsequent cohort has traditionally been made by those working at the company sponsoring the clinical trial. However, there is growing awareness that bias might exist in this scenario. Cynics could suggest that the evaluations from those working at the company sponsoring the clinical trial might additionally consider corporate interests, such as timelines, at the expense of the safety of current and future people enrolled in the Phase 1 study. Therefore, there is value to an outside group to also review this data and give their independent opinion on the continuation of the clinical trial. This would be the role of a DMC.

 

FDA guidance on data monitoring committees

The most recent draft guidance from the FDA on DMCs states that “although all clinical trials have a plan for monitoring data and subject safety, not all trials call for involvement or monitoring by a DMC.”1 Traditionally, the value of the DMC is in a randomized study where the DMC is the only group that assesses risk-benefit by a randomized arm. So, it is natural to wonder if a DMC is needed or helpful for a non-randomized clinical trial, e.g., a Phase 1 study. A trial that enrolls quickly and has short follow-up period may be “impractical and of little value” if the DMC cannot have a “meaningful impact on the conduct of the trial.” However, the draft guidance also states that a DMC is of value where there is “limited experience in a therapeutic area,” which is generally the case for Phase 1 studies, and if the patients are “at risk of serious morbidity or mortality” or if the investigational treatment “may cause serious unexpected adverse events” — again, a common scenario in Phase 1 studies. (For more information on FDA guidance on DMCs, read our recent post.)

 

Use of data monitoring committees in Phase 1 studies

We have researched historical data at clinicaltrials.gov, the repository of information for clinical studies in the United States as well as globally. Among the data collected on each study is the phase and the use of a DMC. Our research shows that of studies started in 2023, over 25% of Phase 1 studies employ a DMC. That has increased from 15% of Phase 1 studies using a DMC for studies started in 2010.

 

Key differences of data monitoring committees in Phase 1 vs. later-stage studies

Listed below are some key differences between how a DMC might operate in a Phase 1 study compared to a larger, later-stage study, particularly one that is randomized.

  • Composition of the DMC

The DMC overseeing the Phase 1 study may not include a statistician as a voting member, as there likely will not be “by-arm” comparisons that require formal statistical interpretation. On the other hand, some Phase 1 studies have non-trivial algorithms for determining the dose level of a subsequent cohort, and there could be value to have a DMC member with technical knowledge of that algorithm. The DMC might also have a pharmacologist included to help interpret PK/PD data.

  • Flexibility of DMC meeting scheduling

DMCs for larger, later-phase studies generally have guidelines on frequency such as meeting bi-annually or after each 100 subjects are enrolled. This allows for reasonable predictability and meetings can be scheduled 2–3 months prior to the actual meeting date. However, Phase 1 studies might have an entire cohort enrolled on a single day or have the DMC meeting be triggered by the final subject in a cohort. The DMC would need to convene perhaps within weeks to assess the data from that cohort and have the DMC recommendation on the dosing of the next cohort to ensure that momentum of enrollment can continue. This requires the DMC members to prioritize these DMC meetings and have flexibility. An option would be to have a standing meeting monthly to use or not based on status of study. There may even need to be DMC meetings called on an emergency basis without any advance planning — for example, if the first two subjects in a cohort experience DLTs, the DMC may be needed for quick consultation on appropriate action going forward.

  • DMC meeting

DMCs for larger, later-phase studies generally begin with a short open session with personnel to review “total” data, but the majority of their time in a longer closed session with just the DMC in attendance to review “by-arm” data. That is not typically the case for DMCs reviewing Phase 1 studies. If the study is not randomized, all involved likely have full information on the dosing data and safety data. The open session is likely longer where the sponsor gives their thoughts on the data, particularly on subjects who may have had DLTs. There is still value to having a closed session for the DMC to talk amongst themselves about the cases and create a recommendation on the continuation of the study. But that closed session could be relatively brief, especially if there have not been any DLTs in a cohort.

On the other hand, the DMC might have other questions the sponsor wishes them to answer. They might be asked if they approve of moving to the next cohort/dose. They may be asked if they feel the PK profile is acceptable. They may be asked if they feel it is appropriate to begin a Phase 2 study at a dose proposed by the sponsor. There likely will be more direct communication between the DMC and the sponsor personnel, instead of a carefully controlled firewall between the two groups that would be in place for a randomized study. If the DMC recommends a course of action different than what the sponsor team had in mind, there can be direct communication.

One aspect not changed between a DMC for a Phase 1 study and other DMCs is that the DMC is generating recommendations, not mandates. The sponsor team can proceed as they wish, but there is still value in learning the opinions of this independent DMC as they view the study focused on the perspective of patient safety. The DMC would not typically be the group that formally adjudicates if a patient has met the specific criteria for a DLT, but the DMC might have their own interpretation of the event that impacts how they interpret that patient and that dose cohort.

  • Outputs created for DMC review

DMCs for larger, later-phase studies generally focus on tables and figures that help to identify by-arm differences. However, outputs for Phase 1 review will be more “patient focused.” Listings will be more common. These might be more sophisticated “patient profile” listings, which show multiple domains (baseline characteristics, AEs, key lab results) for a single patient on 1–3 pages / patient. Figures that show specific patients’ information could be employed, for example, a figure displaying patient-level hepatoxicity lab data over time for a patient who has met Hy’s Law criteria. There may still be tables summarizing baseline data and adverse events, which have columns split by dose cohort. But these tables likely will be less of a focus for the DMC than the subset of patients meeting specific criteria of interest. Narratives on patients with particularly concerning events (such as those who have had a DLT, a serious adverse event, cytokine release syndrome, or neurotoxicity) could be important to the DMC.

Some data such as PK data might be more commonly shown to DMCs as well for Phase 1 study to link up cases of DLT to the actual levels of investigational product in the person. In immune-oncology studies, there could be specific information about the dosing/manufacturing, such as leukapheresis, lymphodepletion, or successful infusion with the expected dose.

  • Flexibility of Statistical Data Analysis Center (SDAC)

DMCs are usually supported by an external SDAC, typically a CRO that has experience with supporting DMCs. The processes and standard timelines for receiving data, generation of reports, and distribution of materials for DMC review that work well for Phase 2 or 3 studies may not be suitable for Phase 1 DMCs. For example, consider where enrollment of a subsequent cohort will be on hold until the DMC’s review of the data. The duration from the last participant’s assessment to data extract and subsequent generation of the reports likely needs to be expedited, as would be the DMC’s review time prior to the meeting. This is particularly important to consider for the first review, where the underlying data might represent just three patients and there would be extremely limited time for the SDAC to prepare programming using live data in advance of receiving the data transfer representing those three patients.

Planning and resourcing of Phase 1 studies may therefore deviate from the SDAC’s typical standards. Therefore, it is important to have the SDAC that is involved understand this and have the flexibility to accommodate these expedited timelines for the success of these Phase 1 studies.

 

Final takeaways

Data monitoring committees play a crucial role in ensuring the integrity and safety of clinical trials. While traditionally associated with later-stage randomized trials, their use in Phase 1 studies is becoming increasingly common and new FDA guidance has highlighted their value in these settings. However, there are important differences to consider in how DMCs operate in Phase 1 studies vs. other trials. As clinical research continues to evolve, the adaptation of DMC practices to suit the unique demands of Phase 1 studies remains essential.

Setting Expectations for Formal Interim Analyses with Independent Data Monitoring Committees

Independent data monitoring committees (IDMCs) review ongoing clinical trial data to make recommendations regarding trial conduct based on risk-benefit. Formal interim analyses (IAs) include pre-specified statistical boundaries for demonstrating efficacy and/or futility. These boundaries often do not consider other scenarios that may be present such as apparent futility in the absence of a formal boundary, discrepant trends in endpoints, limited other endpoint data, and external factors impacting study conduct.

Sponsors and IDMCs may have differing understandings of how an IDMC will operate: Read more »